Effective Date: 08 Feb 2026
This Privacy Policy ("Policy") sets out the manner in which personal data and information is collected, received, processed, stored, disclosed, retained, and protected when any person accesses or uses the website available at epiicevents.com (the "Platform").
By accessing, browsing, registering on, or otherwise using the Platform, you ("User") acknowledge that you have read, understood, and expressly consent to the collection, use, processing, disclosure, and retention of your information in accordance with this Policy.
Any individual or entity accessing or using the Platform, whether directly or pursuant to access granted by another User or through user-initiated workflows, shall be considered a User of the Platform and shall be bound by this Policy to the extent applicable.
The Platform may collect the following categories of information:
Information voluntarily provided by Users, including but not limited to name, email address, mobile number, demographic details, professional or educational information, documents, submissions, responses, and any other data furnished during registration or participation.
Where a User registers, submits information, or participates through any link, invitation, or workflow generated or shared on the Platform, such information may be accessible to the owner or initiator of such link, invitation, or workflow, subject to the permissions enabled and the purposes stated at the time of submission.
Information automatically collected when Users interact with the Platform, including IP address, browser type, device identifiers, operating system, access times, cookies, log data, pages viewed, and interaction behaviour.
Records of communications transmitted through or in connection with the Platform, including emails, SMS, WhatsApp messages, notifications, chats, and support interactions.
Information relating to payments made for paid services, including transaction references, payment status, and related metadata. Payment processing is carried out through third-party payment gateway providers.
Information generated or inferred through automated systems, algorithms, or AI-based tools used for analytics, personalization, recommendations, operational efficiency, or service enhancement.
The Platform utilizes third-party analytics tools, including Google Analytics, which collect anonymized and aggregated data regarding usage patterns and engagement. Such tools are governed by their respective terms and privacy policies, which Users are encouraged to review. Where applicable, Users may exercise available opt-out mechanisms provided by such third-party services.
Information collected may be used for the following lawful purposes:
The Platform may deploy automated tools, algorithms, and AI-based systems for certain functionalities.
Users acknowledge and agree that:
Users acknowledge that automated or AI-based outputs may be influenced by information submitted, managed, or modified by other Users through the Platform. The Platform does not independently verify or validate the accuracy, completeness, or intent of such User-submitted inputs.
The Platform may display sponsored content, banners, advertisements, brand polls, surveys, and promotional materials.
By voluntarily participating in any sponsor-led poll, survey, or promotional activity, Users expressly consent to the sharing of the information they submit with the relevant sponsor or brand for communication, research, or promotional purposes. The Platform shall not be responsible for the sponsor's independent data practices.
By using the Platform, Users expressly consent to receive communications, including transactional messages, service notifications, updates, announcements, and promotional content, via email, SMS, WhatsApp, notifications, and other electronic or digital communication channels.
Users categorized as Participants may additionally receive sponsor-issued coupons, discount codes, or promotional offers sent to their registered email address.
Withdrawal of consent may limit or disable access to certain features or services. Users may opt out of promotional communications at any time; however, transactional and service-related communications may continue as required.
To use the Platform, users agree that they must have attained the minimum legal age as described herein.
The minimum age for using the Platform shall be eighteen (18) years. However, if the laws applicable in user's jurisdiction prescribe a higher age for EPIIC to lawfully provide the services through the Platform, then such higher age shall be deemed the minimum required age.
If users are under the age of 18 or under the applicable age of majority in their jurisdiction, they may access and use the Platform only under the direct supervision and consent of a parent, legal guardian, or a duly responsible adult.
Personal data is not sold or rented. Information may be disclosed to Technology and service providers engaged for Platform operations, Payment gateway providers, Analytics and infrastructure partners, Legal or regulatory authorities where required by law, Sponsors, strictly in aggregated or expressly consented form.
The Platform may contain links to third-party websites or services. No responsibility is assumed for third-party privacy practices.
Any access to personal information by another User occurs solely as a result of User-initiated actions, permissions, or consent provided through the Platform. The Platform acts only as a technical intermediary and shall not be deemed to independently disclose personal data.
Each User accessing information through the Platform is independently responsible for compliance with applicable data protection and privacy laws with respect to their own use, storage, and processing of such information.
Reasonable technical and organizational safeguards are implemented to protect information.
Users acknowledge that no method of transmission or storage is completely secure and accept such inherent risks.
The Platform uses cookies and similar tracking technologies to enhance functionality, analyze usage, improve performance, and support analytics and promotional activities.
Cookies are small data files stored on a User's device that enable the Platform to recognize returning users, remember preferences, and understand how the Platform is used.
User information shall be retained for as long as necessary to fulfill the purposes outlined in this Policy, including operational continuity, auditing, and legal compliance unless a longer retention period is required under applicable law.
Deletion requests shall be honored subject to applicable legal, regulatory, or statutory retention obligations.
Users acknowledge that requests for deletion, withdrawal of consent, or restriction of processing submitted to the Platform shall not automatically apply to information independently accessed or retained by other Users pursuant to lawful access, and such requests may need to be addressed directly with the relevant User, subject to applicable law.
Users agree to provide accurate, lawful information and to use the Platform in a lawful, ethical, and responsible manner.
Subject to applicable law, Users may request access to their information, withdrawal of consent, or deletion by submitting a request through the Platform's published contact mechanism.
This Policy may be amended at any time. Continued use of the Platform constitutes acceptance of the revised Policy.
Queries, concerns, or requests relating to privacy may be raised through the contact details published on the Platform.
Website: www.epiicevents.com